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Zoho Sign

Name: Zoho Sign
Rating: 4.5 (2 reviews)

By Zoho Corporation Pvt. Ltd.

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Highlights : About Zoho Sign

Multi-Language Support

Signer authentication code

Audit trails

Integrations with Zoho apps

Templates

Rebranding

About Zoho Sign

Zoho Sign is a digital signature app designed for businesses to close deals in minutes and seamlessly accomplish the signing process in the cloud. This service eliminates the hassle and time consumed in transporting and scanning paper documents by enabling users and their clients to sign digitally and verify legally-binding documents. It streamlines signing contracts on-the-go—from any location to any device—in order to keep deals moving forward thanks to the app’s integration with a variety of Zoho apps (like Zoho Writer and Zoho CRM) and third-party apps such as Google Drive, DropBox, OneDrive, and Box, among others. This makes it a valuable solution for SMEs and large enterprises in a wide range of industries. Some examples include finance, real estate, manufacturing, healthcare, and construction. The app provides a high level of security for the privacy and confidentiality of your documents. It uses audit trails, access codes, and multi-factor verification to safeguard documents. Furthermore, it guarantees documents signed digitally in the Zoho Sign app have the same legal handling just like handwritten signatures according to the “ESIGN Act” or Electronic Signatures in Global and National Commerce Act. Zoho Sign supports various file types such as pdf, jpg, jpeg, png, odt, doc, docx, txt, tex, odt and sxw. It can also be used in many popular web browsers like Google Chrome and Mozilla Firefox. This makes it a convenient and accessible solution for all users. Additionally, recipients don’t need to have a Zoho account in order to sign a document. You only need to send an email containing the unique link for the recipient to access and sign the document in the Zoho Sign viewer.

Specifications

Business Size

Enterprise

Deployments

Cloud

Language Support

English,German,Spanish

Platforms

Product Details

Features

Bulk send

Signing workflows

Advanced Form fields

Reminders & Notifications

Import documents from third-party applications

Reports

In-person signing

Third party integration

Private and group messagse

Signing order

Role-based access

Multi-factor authentication

Bank-level security

Bank-level encryption

Supported document types include: pdf, jpeg, doc, png & more

Benefits

Zoho Sign is a convenient and reliable solution for businesses that need to handle the signing of legally-binding documents and contracts online. It comes with various features to streamline your e-signature processes. Here are some examples:

Document-Signing Customization

Zoho Sign lets you sign and send various types of documents ranging from company policies, proposals, non-disclosure agreements, independent contracts, purchase orders, and rental agreements, among many others. With that, the app provides you with the tools to customize and tailor the documents you send based on your needs. You can create a personalized template once and save it for reusing it in the future. The documents can be branded with emails and logos to incorporate your brand image. To save time, it enables you to send multiple documents in one go and get them signed all at once. Additionally, you can set an expiration date for the document with notifications as the deadline approaches to make sure your confidential documents are not overlooked or left behind.

Streamline Signing Workflows

In addition to providing convenience to clients with e-signatures, Zoho Sign also streamlines manual processes to save time and avoid errors. For instance, it lets you add multiple recipients for a document to expedite response times. If there’s an order you need to follow in sending out documents to sign, you can set up the signing order for recipients. A document viewer is also an essential tool in checking your documents before sending them. Previewing lets you add recipients and emails. You can also enable print and download. Interacting with the document lets you jump to a specific page and move around fields through its drag-and-drop capability.

Secure and Legal Documents

The underlying technology of Zoho Sign is based on public key cryptography which ensures digital signatures are secure and legal. It uses bank-level security in encrypting and protecting your documents as it’s based on PKI (public key infrastructure). While at rest, it’s safeguarded with AES-256 encryption. In transit, SSL encryption protects your files. Furthermore, it has role-based access in setting permissions and defining user roles. This gives you control over who you grant or deny access to the document. The multi-factor authentication delivers email directly to the signer to guarantee the right recipient receives the document. It also has audit trails to monitor the document’s signature process and changes.

Keep Track of Documents

Zoho Sign helps you stay on top of your documents by ensuring you have complete access, overview, and control over them. To make sure you stay aligned with an individual or multiple recipients, you can leave a note on the document or communicate with them through the app’s private and group messages. When a recipient interacts with the document, you are notified as soon as it’s viewed, signed, declined and completed. Since it’s important to make sure no document is overlooked, it also sends notifications to the recipient as a reminder when there’s a document to sign.

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